Jane Smith
123 Main Street New York, NY 12345
(123) 555-1234 (H)
jsmith@smith.com
PROFESSIONAL OBJECTIVE
Highly qualified and dependable
Administrative Professional aspiring to evolve and grow in a challenging
environment. Achieved recognition for successfully exceeding expectations of
department Vice President and senior level staff. Excellent written and verbal
communication competencies with notable vendor negotiation skills.
SUMMARY OF SKILLS
Microsoft Office, Outlook, Word,
PowerPoint, Excel, ACT, Microsoft Publisher, Microsoft
Project, E-Room, Adobe Acrobat,
Lotus, Netscape Messenger, Gelco Expense Reporting, SAP, Ariba Easy REQ, VISIO,
CPR/AED Certified
PROFESSIONAL EXPERIENCE
SAMPLE Company Inc., City, NY 2/2008 – 8/20010
Senior Administrative Associate
Accountable for accomplishing
diverse administrative tasks and activities by supporting multiple company
executives, members of the Sales & Marketing team, and external clients.
-
Managed and coordinated
administrative tasks based on the priorities of Vice President of Operations,
and other senior executives.
-
Coordinated and created logistic
plans for major company events held at various types of facilities throughout New Jersey, New York,
and Pennsylvania.
-
Organized the department’s
Microsoft Outlook Calendar to ensure daily coordination of multiple priorities
based on key departmental objectives.
-
Successfully negotiated fees
associated with off-site hotel accommodations and other types of facilities
where departmental meetings were conducted.
-
Provided technical expertise with
Microsoft PowerPoint to help staff create graphic presentations.
-
Handled additional responsibilities
such as world-wide travel arrangements, monthly financial reports, and
maintenance of an Excel database of research articles.
Company, City, NY 6/2005 – 1/2008
Senior Administrative Assistant
Provided administrative and
technical assistance to all levels of management through professional
communication skills and organizational skills.
-
Reported directly to Senior
Director of the Wound and Skincare department.
-
Managed Microsoft Outlook Calendar
daily to ensure oversight of all departmental priorities and activities.
-
Organized departmental meetings,
teleconferences, videoconferences, off-site company meetings, and travel
arrangements for staff.
-
Prepared graphic presentations for
Sales & Marketing meetings.
-
Coordinated monthly departmental
SAP training courses for staff.
-
Additional responsibilities
included creating and typing key department documents such as the yearly budget
report spreadsheet, grant proposals, curriculum vitae, and training course
syllabi.
Aventec, New York, NY 3/2001 – 4/2005
Graphic Administrative Assistant
Coordinated administrative
services for Director of Demand Planning and an international team of employees
to ensure departmental objectives were achieved.
-
Prepared graphic presentations,
reports, product inventory spreadsheets for departmental use within on-site and
off-site meetings.
-
Handle worldwide travel
arrangements for external meetings, conferences, and other key activities.
-
Managed all logistics related to
arranging and confirming client meetings, teleconferences, and videoconferences.
-
Worked closely with System
Administration to secure computer access for new employees as well as any
changes for existing employees.
-
Responsible for coordinating all
SAP training courses for department staff.
Sample Co, New York, NY 3/1999 –
3/2001
Secretary
Performed general secretarial
duties in support of the Senior Manager of the
Anti-Infective Marketing
Department.
-
Scheduled departmental meetings
using Lotus Organizer.
-
Created presentations and charts to
support departmental activities.
-
Coordinated domestic and
international travel arrangements for staff.
-
Scheduled telephone conference
calls and managed conference room scheduling.
-
Processed invoices for the
department staff on a daily basis.
Sample National Bank, Clark, NY 12/1997 – 3/1999
Loan Assistant
Handled diverse administrative
and loan processing responsibilities in the Construction Loans department.
-
Worked closely with Vice President
of Construction Loans to ensure all incoming loan applications were efficiently
processed.
-
Processed daily transfer of funds
between client accounts, verified account balances, and processed overdrafts.
-
Prepared and maintained monthly
construction loan reports.
-
Coordinated the distribution of all
incoming mail, as well as responsible for preparing daily correspondence via
memos and letters.
-
Tracked monthly attendance records
for the department.
EDUCATION
New York College, Word Processing Secretarial
ACHIEVEMENTS / ACTIVITIES
Recipient of the President’s Award
Member of Employee Appreciation
Committee
Member of First Aid Team on-call
United Way Campaign Manager
